FAQ - for our perspective couples

  • Our ideal couple is easygoing, fun-loving, and values the meaningful moments of their wedding day. They know the heart of the day is in saying "I do" and stay focused on the bigger picture, no matter what challenges arise. They enjoy the wedding planning process and take pride in checking off tasks on their checklist. They trust their vendors and want their wedding to reflect their unique personalities, creating memories that will last a lifetime.

  • You plan the details, we execute.

    As a wedding coordinator, we step in during the final months leading up to your wedding to ensure everything runs smoothly. While full-service planners manage every detail from start to finish, our focus is on executing the plans you’ve already made.

    You’ve spent years dreaming and planning your perfect day, but when it comes time to execute it, you deserve to relax and enjoy the moment without worrying about the details. Whether you need support in the last few weeks or someone to take charge of coordinating the big day, we're here to make sure everything goes as planned—from the little details to the big moments.

    We don’t just show up on the day—we work closely with you, your vendors, and your wedding party, checking in regularly to ensure everyone is on track. Our full toolbox of resources and hands-on approach help you feel supported every step of the way.

    Let us handle the logistics and take the stress off your shoulders, so you can focus on what matters most—celebrating your love and enjoying every moment of your special day!

  • We’re based in Sparta, WI, originally from Waukesha, WI, and serve all of Wisconsin and parts of Minnesota. We offer complimentary travel for a 2-hour round trip from our base, and for weddings or events outside this area, including destination weddings, we’re happy to travel and will work with you to accommodate your location and needs.

  • We recommend booking at least a year in advance to ensure we can provide full support throughout your entire planning process. However, we typically begin coordination meetings as early as 4 months before your wedding date. We understand that every couple has different timelines, so we’re happy to accommodate clients who are later into their planning as well!

  • We don't offer just a "day-of" package because we believe a successful wedding day requires more than just showing up. There are so many details to manage, and we make it a priority to get to know your plans intimately, ensuring everything comes together seamlessly. Our services are designed to support you throughout the entire process, and we offer competitive pricing for the full range of services we provide, so you can be confident you’re getting the best value.

  • We offer a range of coordination packages to fit your needs, including virtual support and on-site assistance. The key difference is that our Partial Planning and Full Day packages provide 8 to 10 hours of coordinator presence on-site to manage every detail of your wedding day. Virtual coordination offers support leading up to the event without on-site presence. For a full breakdown of what’s included in each package, please visit our Services Page.

  • In addition to our standard coordination packages, we offer a variety of extra services to make your planning process even smoother, including:

    • RSVP Management

    • Seating Arrangement Creation

    • Wedding Favor Assembly

    • Morning After Brunch Coordination

    • Stationery Design

    • Bridal Shower Coordination

    • Returns of Rentals

    • Completion of Thank-You Cards

    • Rehearsal Dinner Coordination

    If you're interested in any of these additional services, feel free to ask, and we’ll be happy to customize a package that fits your needs!

  • A non-refundable deposit of 50% of the total package, plus tax, is due when you book with us. This deposit secures your coordinator's services for your event date. The remaining balance, plus tax, will be split into equal monthly installments, plus tax, leading up to your wedding date. If you book with less than 60 days until your event, a 100% non-refundable payment, plus tax, is required.

  • We accept cash, check, and credit card payments for your convenience.

    Clients who pay in cash for their entire package will receive a 10% discount.

  • Clients who are first responders—such as active military personnel, police officers, firefighters, paramedics, and emergency medical technicians—will receive a 10% discount on the agreed-upon package, provided that notification of first responder status is made at the time of booking. Additionally, clients who book coordination services for event dates from Monday through Thursday will also be eligible for a 10% discount.

    Please note that discounts cannot be combined and are only applicable to coordination packages.

Services and Packages

  • To check our availability, simply reach out with your wedding date and details, and we'll confirm as soon as possible. We recommend contacting us as early as possible, especially if your wedding is during peak seasons, to ensure we can accommodate your big day. If we are available, we’ll be happy to discuss how we can assist you in bringing your vision to life!

  • The next steps are simple! First, we’ll schedule a 30-minute consultation to discuss your wedding details and how we can assist you. After that, you’ll choose the package that best suits your needs. Once you’ve selected your package, we’ll secure your date with a retainer, and we’ll be ready to start working together to make your day perfect!

  • You’ll be the one making the decisions and planning your dream wedding, but we’ll be there to guide you every step of the way. Our role is to support and help bring your vision to life, ensuring everything runs smoothly. From vendor coordination to timeline management, we handle the details so you can focus on enjoying the process.

  • We do not offer event setup and breakdown services, but we are on-site to oversee everything. We ensure that vendors and the wedding party are where they need to be and that everything runs according to plan, but the physical setup and breakdown are managed by the respective vendors.

Booking and Next Steps

Wedding Day

  • To ensure everything runs smoothly, we take the time to get to know your wedding plans in detail before the big day. On the wedding day, we manage the timeline, communicate with vendors, and oversee the setup so you can relax and enjoy your celebration. Our goal is to handle the logistics behind the scenes so you don’t have to worry about a thing.

  • Yes and no. Our main role is to oversee the event and make sure everyone responsible for different parts of the day is on track and that they have everything that they need. We recommend that clients hire professional, full-service vendors who can handle both the setup and breakdown on the wedding day. While we’re always involved, focusing solely on one task like decorating would prevent us from effectively managing everything and coordinating with all the vendors. That said, we’re happy to step in and take care of small tasks if needed.

  • We work with you in advance to create a detailed timeline for your wedding day, covering everything from vendor arrivals to the ceremony and reception. On the day of the wedding, we make sure everything stays on schedule by managing the timing, communicating with vendors, and keeping the wedding party informed. Our goal is to ensure a smooth and stress-free day for you, your guests, and all involved!

More questions?

We get it! It’s an important decision, and we’re here to help you feel confident in your choice.

  • I know that comparing coordinators can feel overwhelming and stressful, especially when it comes to understanding pricing and what’s included. It’s hard to know which coordinator will truly meet your needs without feeling like you’re being upsold or caught off guard by hidden fees. That’s why we’re committed to making your decision easy and transparent, with no surprises.

    What sets us apart is our personalized, hands-on approach and the exceptional value we provide. From the moment you book us, we’re here to support you throughout the entire planning process. While we start working closely with your vendors and wedding party about a month before the wedding, we’re actively involved and offering guidance long before that—helping you stay organized, on track, and stress-free.

    We focus on understanding your vision and ensuring every detail is executed just as you’ve imagined. We maintain open communication with you and everyone involved, so no detail is overlooked. When it’s time to step in with your vendors and wedding party, we make sure everyone is fully prepared, so your wedding day goes off without a hitch.

    We offer competitive pricing for all of our packages, providing full-service coordination without the high price tag you might expect. Unlike many coordinators who price based on guest count, we offer a standard price that’s listed clearly on our Service page. This makes it easy for you to see exactly what you’re getting, ensuring transparency and peace of mind throughout the process. With us, you’ll receive the support, attention, and expertise you deserve, all while staying within your budget. Your wedding day will be seamless, stress-free, and unforgettable.

  • As your Wedding Coordinator, I start working with you well before your wedding day. I handle the details like communicating with vendors, managing your wedding party, and creating a seamless timeline so you can enjoy the day without stress. My focus is on making your vision come to life, from start to finish.

    A Venue Coordinator, on the other hand, focuses on the logistics specific to the venue. They handle room setups, coordinate with venue staff, and ensure the space is ready, but their role is limited to the venue's needs. Plus, venue coordinators can change, which can sometimes create inconsistencies.

    By choosing Northwoods Event Services as your Wedding Coordinator, you're investing in a dedicated professional who ensures every detail is covered, regardless of any venue staff changes, so your wedding day runs smoothly and perfectly reflects your vision.

  • We’re always here to support you! If you need assistance or have concerns at any point during the planning process, we’ll step in to help. Whether it’s offering advice, managing last-minute details, or handling unexpected changes, we’re just a message or call away to give you peace of mind.

  • A wedding coordinator is perfect for couples who want to enjoy their day stress-free and avoid handling logistics themselves. If you're looking to ensure everything runs smoothly, from vendor management to day-of coordination, having a professional on your team makes all the difference.

  • We’re here to help! Inquire with us today, and we’ll gladly answer any remaining questions or assist you in making the best choice for your wedding day.